Washington County Board of Supervisors Personnel Policies & Procedures Manual for Administrative Division Employees

The Washington County Board of Supervisors Personnel Policies and Procedures Manual for Administrative Division Employees (Personnel Manual) sets out the policies and procedures governing employees of the Administrative Division of the Washington County government. These policies and procedures are followed with regard to employment, promotion, demotion, dismissal and any other activities dealing with personnel which is deemed necessary in order to clarify the County's or employee's position in the personnel system established by the Washington County Board of Supervisors. The Office of County Administrator will maintain an up-to-date version of the Personnel Manual for public and employee access through this webpage.

The Administrative Division of the Washington County government consists of the following administrative departments and Offices and their personnel:

The provisions of this Personnel Manual do not apply to other Washington County government employees except as may be adopted in whole or in part by the elected or appointed heads of the various other County government agencies or departments.

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Washington County Board of Supervisors Personnel Policies and Procedures Manual for Administrative Division Employees

Part 00 - Preface

• Table of Contents
• Section 00-01: Adopting Resolutions of the Board of Supervisors

Part 01 - Introduction

• Section 01-01: General
• Section 01-02: Equal Employment Opportunity Policy Statement
• Section 01-03: Establishment of Policies
• Section 01-04: Applicability of Policies
• Section 01-05: Dissemination of Policies
• Section 01-06: Definitions
• Section 01-07: Terminology
• Section 01-08: Administration
• Section 01-09: Effective Date
• Section 01-10: Amendments
• Section 01-11: Objectives and Scope
• Section 01-12: Interpretation

Part 02 - Application for Employment

• Section 02-01: General
• Section 02-02: Vacancies & New Positions
• Section 02-03: Position Descriptions
• Section 02-04: Reclassification, Retitling, & Consolidation of Existing Positions
• Section 02-05: Transition of Temporary to Permanent Positions
• Section 02-06: Promotion of Part-Time to Full-Time Positions
• Section 02-07: Transfer or Promotion of Employees
• Section 02-08: Physical Standards
• Section 02-09: Employee Identification
• Section 02-10: Form of Application
• Section 02-11: Application Process
• Section 02-12: Posting of Temporary Positions
• Section 02-13: Other Standards for Employment
• Section 02-14: Nepotism
• Section 02-15: Residency Requirements

Part 03 - Hiring and Appointment

• Section 03-01: General
• Section 03-02: Steps in the Selection Process
• Section 03-03: Selection Process Participants
• Section 03-04: Review of Employment Applications
• Section 03-05: Employment Interview
• Section 03-06: Candidate Recommendations
• Section 03-07: Negotiations of Salary or Wage
• Section 03-08: Pre-Employment Requirements
• Section 03-09: Pre-Employment Criminal Record Review
• Section 03-10: Manager Class Positions
• Section 03-11: Officer Class Positions
• Section 03-12: Temporary Positions
• Section 03-13: Interim Temporary Employees & Use of Adult Education Trainees
• Section 03-14: Moving & Relocation Expenses

Part 04 - Orientation and Probationary Employment

• Section 04-01: General
• Section 04-02: Orientation Session
• Section 04-03: Orientation Information Packet
• Section 04-04: On-the-Job Training
• Section 04-05: Probationary Employment Period

Part 05 - Position Classification Plan

• Section 05-01: General
• Section 05-02: Establishment of Position Classification Plan
• Section 05-03: Designation of Positions & Position Classes
• Section 05-04: Assignment of Classes & Positions
• Section 05-05: Maintenance of Position Classification Plan
• Section 05-06: Special Provisions for Limited Full-Time Employees

Part 06 - Departmental Organization and Work Schedules

• Section 06-01: General
• Section 06-02: Administrative Division Departmental Organization
• Section 06-03: Shared Positions Between Departments
• Section 06-04: Designated Work Day, Work Week, & Work Year
• Section 06-05: Hours of Operation
• Section 06-06: Meal Periods
• Section 06-07: Establishment of Departmental Operating Policies & Procedures
• Section 06-08: Office Closue During Emergencies

Part 07 - Employee Benefits and Leave

• Section 07-01: General
• Section 07-02: Types of Employee Benefits
• Section 07-03: Administration of Leave
• Section 07-04: Annual Leave
• Section 07-05: Sick Leave
• Section 07-06: Compensatory Leave
• Section 07-07: Personal Leave
• Section 07-08: Administrative Leave
• Section 07-09: Jury Leave
• Section 07-10: Military Leave
• Section 07-11: Family Leave (Family & Medical Leave Act of 1993)
• Section 07-12: Holiday Leave
• Section 07-13: Discretionary Leave for Exempt Employees
• Section 07-14: Compensation of Leave at Termination of Employment
• Section 07-15: Employment Benefits & Leave for PPT, TPT, & TFT Employees
• Section 07-16: Leave Transferal
• Section 07-17: When Paid Leave Accrued
• Section 07-18: Advances of Leave Time & Absenses without Leave
• Section 07-19: Worker's Compensation
• Section 07-20: Worker's Compensation & Employee Pay

Part 08 - Compensatory Time and Overtime

• Section 08-01: General
• Section 08-02: Exempt Positions
• Section 08-03: Non-Exempt Positions
• Section 08-04: Eligibility Compensatory Time
• Section 08-05: Definition of Compensatory Time
• Section 08-06: Special Circumstances Involving Compensatory Time
• Section 08-07: Authorization to Earn Compensatory Time
• Section 08-08: Use of Compensatory Time
• Section 08-09: Pay for Compensatory Time Above 240 Hours
• Section 08-10: Pay for Compensatory Time at Termination
• Section 08-11: Substitute for Another Employee
• Section 08-12: Compensatory Pay & Overtime Pay for Part-Time Temporary Employees
• Section 08-13: Transition of Employees from Exempt to Non-Exempt
• Section 08-14: Part-Time Employment & Compensatory Time-Overtime
• Section 08-15: Overtime Pay
• Section 08-16: Overtime-only Positions
• Section 08-17: Additional Annual Leave during Weeks with Holidays

Part 09 - Grievance Procedure

• Section 09-01: General
• Section 09-02: Definition of Grievance
• Section 09-03: County Responsibilities
• Section 09-04: Coverage of Personnel
• Section 09-05: Determination of Grievability
• Section 09-06: Grievance Procedure
• Section 09-07: Grievance Procedure--Panel Hearing

Part 10 - Employee Ethics and Conduct

• Section 10-01: General
• Section 10-02: Gifts & Gratuities
• Section 10-03: Conflict of Interest
• Section 10-04: Discriminatory Behavior
• Section 10-05: Discretion & Confidentiality
• Section 10-06: Employees as Public Trustees
• Section 10-07: Relationship Between Officers, Employees, & Board of Supervisors
• Section 10-08: Dress Code
• Section 10-09: Change of Address or Telephone Number
• Section 10-10: Personal Calls on County Telephones
• Section 10-11: Personal Use of County Property
• Section 10-12: Adherence to Safety Rules
• Section 10-13: Sexual Harrassment
• Section 10-14: Drug & Alcohol Misuse
• Section 10-15: Drug & Alcohol Testing
• Section 10-16: Provisions Concerning Employee Conduct Pursuant to Board of Supervisors' General Policies
• Section 10-17: Employee Relations with the Public

Part 11 - Disciplinary Action and Termination

• Section 11-01: General
• Section 11-02: Forms of Disciplinary Action
• Section 11-03: Authorization to Take Disciplinary Action
• Section 11-04: Graduation of Disciplinary Actions
• Section 11-05: Causes for Disciplinary Action
• Section 11-06: Disciplinary Action Protocol
• Section 11-07: Disciplinary Procedure
• Section 11-08: Filings within Permanent Personnel Record
• Section 11-09: Suspension with Pay During Administrative Investigation
• Section 11-10: Disciplinary Action & Performance Evaluations
• Section 11-11: Demotions
• Section 11-12: Suspension & Employment Benefits Programs & Leave
• Section 11-13: Termination for Disciplinary Reasons
• Section 11-14: Resignation
• Section 11-15: Retirement
• Section 11-16: Employment Benefits Programs upon Termination, Resignation or Retirement
• Section 11-17: Retiree Health Insurance Benefits

Part 12 - Employee Performance Evaluation

Part 13 - Employee Pay Plan

• Section 13-01: General
• Section 13-02: Pay Periods
• Section 13-03: Initial Starting Salaries & Wages
• Section 13-04: Probationary Period Increases
• Section 13-05: Basis for Annual Salaries & Salaried Overtime Compensation
• Section 13-06: Authorized Payroll Deducations
• Section 13-07: Deductions on Termination
• Section 13-08: Probationary Employment & Annual Increases

Part 14 - General

• Section 14-01: Employee Travel & Related Expenses
• Section 14-02: Use of Personal Telephones for County Business
• Section 14-03: Reimbursement of Employee Purchases
• Section 14-04: Employee Use of County Internet Access

Attachments

• Attachment A: Approved Initial Starting Salaries and Wages - Administrative Division Positions
• Attachment B: General Policies of the Board of Supervisors (Articles 1, 2, 4 and 5)
• Attachment C: Motor Vehicle Fleet Management Policy for Administrative Division Vehicles
• Attachment D: What To Do If You've Been Injured On The Job

Complete Personnel Manual in PDF

Personnel Forms

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